Digital business cards for teams
The arithmetic of multi-card Pro accounts versus Enterprise plans, what happens when someone leaves, and how to roll cards out cleanly.
For small teams of 2 to 5 people, a single Beeps Pro account manages multiple virtual cards from ₹399/year (2 cards) up to ₹699/year (5 cards). For teams of 6 to 20, Enterprise covers 20 virtual cards for ₹5,000/year (scaling to 40 cards at ₹7,000/year and 50 cards at ₹10,000/year). Beyond the math, team plans give you one login for every profile, one invoice for each year's subscription, and role-based links that pass to the next person when someone leaves.
Pro holds 2-5 profiles from ₹399/year · 20 profiles ₹5,000/year · cards ₹1,699 each, once
Which plan a team of your size should be on
Including multi-vCard Pro accounts for small teams and Enterprise volume packages for growing organizations.
Small teams of up to 5 don't need to jump straight to Enterprise or manage fragmented individual accounts: the Pro multi-vCard tier lets a single account manage 1 to 5 distinct virtual cards starting at ₹399/year. Once your team grows to 6 or more, or needs the WhatsApp store and branded card customisation, Enterprise tiers add those, with extra templates, from ₹5,000/year.
Weighing a per-seat team platform instead? We compare the team plan with each one on its own page: Mobilo, Wave Connect, Blinq, Uniqode and HiHello.
Three failures that only show up in year two
Each of these is cheap to prevent at setup and awkward to unpick once it has happened.
Everyone expenses their own separate account
Nobody notices for about a year. Then you have team members on different plans, multiple card styles in circulation, two ex-employees still holding live profiles, and no single place to change the company logo.
One subscription, one invoice
Pro multi-vCard covers 2-5 cards from a single login (₹399-₹699/year), while Enterprise covers 20 to 50 cards billed once to the company, with a downloadable invoice for each year's subscription.
No plan for people leaving
This is the one nobody thinks about at purchase and everybody hits eventually. A departed employee's printed cards keep pointing at a live page with your company name on it, and there is no way to recall them.
Give cards role-based links
Set each card up with a role-based username - your company and team, not a person's name. On the last day, the next person takes over the same link with their own details and a card printed with their name, or your main contact stands in until then. Every card already handed out keeps reaching your company, which is why the profiles should sit under the company's login, not each person's.
Letting each person design their own
Well-meaning, and it produces a team where every profile has a different section order, a different photo style and a slightly different version of the logo.
One login, one standard
On Pro and Enterprise, one login manages every profile, so the logo, colours and section order stay consistent because one person sets them. The trade-off is that the people on the cards send their updates to that person rather than making them.
How to introduce this without creating a mess
The order matters more than the speed. Doing step one late is what produces the problems above.
Build the template first
Before creating a single profile - and give each profile a role-based username, so its link can pass to the next person. Retrofitting a brand standard onto profiles people have already customised is far harder than starting with one.
Decide who keeps the profiles current
One login manages them all, so name the person who makes changes, and how the team sends them a new photo, number or role. Write it down once.
Start with links and QR, not cards
Put profile links in email signatures and QR codes on lanyards. You will learn within a fortnight who actually meets people face to face and needs a physical card.
Order cards for that shorter list
Cards are ₹1,699 each one-time and entirely optional. In many companies the people who genuinely need one are a minority of the team.
Put it in joining and leaving
Creating a profile goes into onboarding, updating it into offboarding. Both take a minute and both are invisible failures if skipped.
Printing QR codes for lanyards or desks? Every profile has its own. Print it large enough and with a clear margin: DENSO WAVE, which created the QR code, notes that the larger the modules, the more stable and easier to read the code, and asks for a quiet zone four modules wide. The QR print rules work out the size.
Team and billing questions
Which plan should a small team choose?
For 2 to 5 people, a single Pro account with multi-vCard is the most economical and straightforward option: ₹399/year for 2 cards, ₹499/year for 3, ₹599/year for 4, or ₹699/year for 5 virtual cards. If you have 6 to 20 people, the Enterprise plan at ₹5,000/year covers 20 virtual cards and adds WhatsApp store and branded card customisation. For larger teams, Enterprise tiers scale to 40 cards at ₹7,000/year and 50 cards at ₹10,000/year.
How does multi-vCard work on the Pro plan?
On the Pro plan, a single administrator account can create and manage multiple virtual card profiles. Each virtual card gets its own personalized details, links, products, and contact info, while billing and management remain under one login. On the Basic plan, each user account is limited to one virtual card only.
What happens when an employee leaves?
The card link stays with your company. With a role-based username, the next person takes over the same link with their own details and a card printed with their name; until then, put your main number on the profile. Every card the leaver handed out keeps reaching someone who can help. This is the main reason companies choose a hosted profile over printed cards: a printed paper card cannot be recalled and keeps carrying outdated details indefinitely.
Can we stop people from changing the design?
On Pro and Enterprise one login manages every profile, so nobody changes a design without that login. The product documentation describes no separate logins or roles for team members, so plan for one person, or a small team sharing the login, to make everyone's updates.
Do we have to buy a physical card for every employee?
No, and most companies should not. Every profile has its own link and its own QR code, which work without any physical card at all - perfect for email signatures, WhatsApp, and virtual meetings. Order physical NFC cards (₹1,699 each one-time) only for client-facing team members who attend meetings and events.
Is there an invoice for the company?
Yes. Plan & billing keeps a history of every subscription, each with a downloadable invoice, so a team plan is one annual purchase rather than separate expense claims. Beeps Venture Technologies LLP is a registered LLP; if your finance team needs particular details on the invoice, ask us before you buy.
What happens if we grow past 50 team members?
Enterprise is published at 20, 40 and 50 virtual cards, and 50 is the largest tier. If your team needs more than 50 profiles, talk to us before you buy.
How accounts, profiles and invoices work is from the product documentation.
Sources
QR code rules come from DENSO WAVE, which created the QR code. Each was read on the date shown.
- DENSO WAVE, Point for setting the module size. Checked .
- DENSO WAVE, Point for determining the code area. Checked .